Health Information Management Clerk ($16.96-$22.40)

DISTINGUISHING FEATURES OF THE CLASS:  This position exists in the County hospital and supports its associated clinics and Residential Health Care Facility and involves responsibility to collect, assemble, analyze, and scan patient information in accordance with the New York State Department of Health, the Joint Commission of Accreditation Health Care Organization standards, federal regulations and State laws.  The incumbent is responsible to maintain timely, accurate, and complete patient information, and to prioritize, locate, electronically track and print health information for qualified persons in accordance with established standards, regulations, and laws.  Work is performed under the general supervision of the Director of Health Information Management.  The incumbent does related work as required.

TYPICAL WORK ACTIVITIES:

·  Assembles and analyzes medical records;

·  Reviews medical records for completeness;

·  Scans documents into the electronic record;

·  Reviews documentation to verify it is filed and scanned on the appropriate account;

·  Enters, edits or completes deficiencies in the electronic system;

·  Answers telephone in clerical area and updates voice message when office is closed;

·  Runs reports for daily discharges;

·  Gathers charts on patient floors;

·  Signs out, returns or moves records in the electronic system for tracking;

·  Files loose papers into the paper medical record and/or scans into the electronic record;

·  Sorts and delivers voice, interoffice, and electronic mail and sorts and distributes copies from fax and copy machines several times a day;

·  Operates and maintains office equipment with appropriate supplies and orders all needed office supplies;

·  Faxes reports to health care professionals;

·  Assists qualified persons to acquire or inspect patient information;

·  Files and retrieves charts from permanent file or storage and performs periodic quality assurance checks on chart location, main file, incomplete area, and permanent storage;

·  Purges old files and arranges for destruction;

·  Merges duplicate medical records, paper and electronic;

·  Assists physicians with locating their deficiencies;

·  Assists with the completion of birth certificates;

· Assures paper medical charts, signed out for non-direct patient care issues, are returned by end of office hours same day;

· Assists the Director of Health Information Management with physician delinquent count and other special projects or work as assigned;

·  Maintains printed Master Patient Index (MPI) for downtime procedures;

·  Transports any old medical records to the emergency room as needed;

·  Participates in performance improvement activities as directed;

·  Maintains work station, file and storage areas in a neat and orderly fashion.

·  Adheres to policies and procedures to contribute to the efficiency of the clerical area;

·  Assists other Health Information Management Clerks as needed.

 FULL PERFORMANCE KNOWLEDGE, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS:

· Working knowledge of New York State Law and Federal regulations regarding the release of patient information;

· Working knowledge of Joint Commission of Accreditation Health Care Organization Standards for record completion;

·  Ability to operate a computer, multiple software applications, and other office equipment;

· Ability to establish good working relationships and use interpersonal skills effectively to build and maintain cooperative working relationships;

·  Ability to apply relevant legal concepts regarding confidentiality and compliance;

·  Ability to work under pressure with time constraints;

·  Strong communication and organizational skills.

MINIMUM QUALIFICATIONS:     Either:

A) Graduation from a regionally accredited or New York State registered college with an associate’s degree in medical records science, medical records terminology, or a related field; or

B) Graduation from high school or possession of a New York State equivalency diploma and two years of experience in the health care field in a doctor’s office or in a clinical setting, involving maintenance of medical records which shall have included keyboarding; or

C) An equivalent combination of training and experience as defined by the limits of (A) and (B) above.

LCHS offers a highly competitive compensation benefits package including NYS Retirement.  Qualified applicants may forward their resume to Human Resources, Lewis County Health System, 7785 N. State St., Lowville, NY  13367, Email: hr@lcgh.net. LCHS is an equal opportunity provider and employer.